PRODUCTION MEETINGS:

1. Convening a production meeting as soon as feasible with the drama and music directors and the choreographer to discuss the show, audition dates, specific needs, etc. Subsequent production meetings may also include the Stage Manager, set designer, and heads of set construction, costumes, props, lighting, sound, hair and make-up;
2. Informing the President of production meetings; s/he may attend at his/her discretion.

FINANCIAL:

1. Presenting a production budget to the Executive Board for approval. This includes sets, lighting, costumes, props, specialty make-up, truck rental, special effects, backdrop rentals, etc. (The production manager is not responsible for royalties and rentals, negotiating directors' and musicians? fees, or arrangements with performance venues.);
2. Acting as liaison between the technical staff and the Business Manager for any expenses requiring contractual negotiations (e.g., lighting rental), after approval by the Executive Board;
3. Staying within the production budget, and informing everyone that only expenses approved by the Production Manager will be paid. Anyone purchasing materials, etc., should be told about the tax-exempt number, and given the appropriate form, to avoid paying sales tax.

AUDITIONS:

1. Arranging for perusal copies of scripts to be available at least two weeks prior to auditions;
2. Obtaining necessary character descriptions, voice ranges, and dance requirements from the appropriate directors for a notice to be distributed prior to auditions;
3. Ensuring that an adequate supply of audition sheets is available at auditions;
4. Greeting people at auditions, introducing the directors, etc. and giving the necessary information about cast responsibilities (dues, costumes, attendance, etc.), in writing if possible, as outlined under Article V, Section 5;
5. Serving as a member of the five-person casting committee, which also includes the drama and musical directors, choreographer, and one member appointed by the Executive Board;
6. Assuring that everyone is contacted following the casting of the show about his/her role, the first rehearsal, or why s/he was not cast;
7. Preparing and distributing a cast list and rehearsal schedules as soon as possible.

REHEARSALS:

1. Ensuring that enough scripts are available for the cast, assigning music books, and collecting a refundable deposit for each, if required;
2. Collecting production fees, dues, costume fees, etc., as soon as possible and notifying the Membership Chair of new members;
3. Keeping attendance and checking adherence to schedules at rehearsals, securing the building, unplugging appliances, turning down heat, etc. when leaving, or assigning someone to do this if not at rehearsals;
4. Stocking the kitchen with snacks and beverages for rehearsals.

PRODUCTION STAFFING:

1. Assuring all necessary production staff positions (e.g., set designer, set construction crew, painting crew, properties, costume coordinator, etc.) are filled;
2. Having responsibility for all unassigned tasks. S/he may solicit non-members to work or perform in a production subject to the By-Laws;
3. Distributing copies of job descriptions to all production staff.

PERFORMANCES:

1. Arranging for transportation of set pieces to performance venue(s), including having an adequate crew, etc.;
2. Transferring performance-related responsibilities to the Stage Manager when the show is ready to move to the performance venue(s);
3. Being available to assist the Stage Manager(s) as needed.

POST-PRODUCTION:

1. Coordinating and participating in the clean-up effort following a production. This shall include, but is not limited to:

- Arranging a meeting with the Hose House Chairperson, Costume Coordinator, Properties Coordinator, and Set Building Chairperson (prior to production week of any given production) to schedule the clean-up effort;

- Assisting in the organizing and putting away of all costumes, properties and set materials, and cleaning the main floor, bathrooms, kitchen, attic and basement.

- Scheduling the clean-up effort to take place within two weeks of production close.

- Requesting and encouraging cast and crew participation in the clean-up effort.

GENERAL:

1. Overseeing every aspect of the production -- financial, technical, logistical, etc.;
2. Mediating problems among the cast, crew, staff and directors, and bringing any major problem(s) to the Executive Board;